Relieving Letter Format (India), Sample & Free Generator

A relieving letter formally confirms that an employee has been released from their duties on a specified last working day, with no pending obligations. It is issued at exit, often alongside the experience certificate and full-and-final settlement.

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What a relieving letter format should include

✓ Employee name, designation and employee code
✓ Confirmation of resignation acceptance
✓ The last working day / date of relieving
✓ A line confirming settlement of dues (or reference to the F&F)
✓ Good wishes and the authorised signatory

Sample relieving letter format

[Company Name], Ref: HR/REL/[Year]/[Serial], [Date]

To, [Employee Name], [Designation]

Subject: Relieving Letter

This is to confirm that you have been relieved from the services of [Company Name] with effect from the close of business on [last working day].

Your full and final settlement has been / will be processed as per company policy.

We thank you for your contribution and wish you the best.

For [Company Name], [Authorised Signatory], [Designation]

Square-bracketed values are placeholders, replace them with your details.

Tips

• State the exact last working day, it drives the next employer's onboarding.
• Reference the full-and-final settlement rather than quoting amounts.

Frequently asked questions

Is a relieving letter mandatory?

It is standard practice and frequently required by the next employer, but issuance depends on the employee serving notice and clearing dues. It confirms a clean exit.

Can a company withhold a relieving letter?

Employers may delay it for unserved notice or pending recoveries, subject to applicable law and the employment terms. Settle obligations to avoid a hold.

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