Resignation Letter Format (India), Sample & Free Generator

A resignation letter is the employee's formal notice of leaving. Keep it brief and professional: state the intent to resign, the proposed last working day per your notice period, and an offer to hand over.

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What a resignation letter format should include

✓ Date and the manager/HR recipient
✓ A clear statement of resignation from the designation
✓ The intended last working day (aligned to the notice period)
✓ A short thank-you and an offer to ensure a smooth handover
✓ Employee name and signature

Sample resignation letter format

[Date]

To, [Manager Name], [Designation], [Company Name]

Subject: Resignation from the position of [Designation]

I am writing to formally resign from my position at [Company Name]. As per my notice period, my last working day will be [date].

Thank you for the opportunities and support. I will ensure a smooth handover of my responsibilities.

Sincerely, [Employee Name]

Square-bracketed values are placeholders, replace them with your details.

Tips

• Keep it positive and short, it stays in your file.
• Align the last working day with your contractual notice period.

Frequently asked questions

How much notice should a resignation letter give?

Serve the notice period stated in your appointment letter/policy (commonly 30–90 days). If you seek early release, request it explicitly and reference the policy.

Can I withdraw my resignation?

Withdrawal before the employer accepts and acts on it is often possible but is at the employer's discretion once accepted. Communicate promptly in writing.

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