Bring a colleague, an accountant or a consultant into your HR system with the access they need and nothing more. Sharing one login is how payroll data ends up somewhere it should not be.
Send a colleague an invitation and they get their own login. No shared password, no account that outlives the person using it.
An owner runs everything. A manager can handle the day to day. Not everyone helping with HR needs to see every salary.
When someone leaves the HR side of the business, their access ends with them rather than living on in a shared password.
If an external accountant runs your payroll, give them their own access instead of emailing spreadsheets back and forth.
Separate logins mean actions are attributable. A shared login makes every action anonymous, which is exactly the wrong property for payroll.
A team member here helps you RUN HR. An employee gets a portal to see their own payslips and apply for leave. The two are deliberately separate.
They set their own password.
Owner or manager, changeable later.
Access ends cleanly, in one click.
What is the difference between a team member and an employee?
A team member helps you run HR and signs in to the admin side. An employee gets a portal to see their own payslips, mark attendance and apply for leave. Adding someone as an employee does not give them any admin access.
Can I give someone limited access?
Yes. Roles decide what each person can do, so a manager helping with the day to day does not need the same reach as the owner.
Can my external accountant use it?
Yes, and it is safer than emailing payroll spreadsheets. Give them their own login and remove it when the engagement ends.
How many people can I invite?
The free plan includes a small team, and paid plans lift the limit. Employees on the portal are counted separately from admin team members.
Multi-user HR software is included on every HRTailor.AI plan, alongside 20+ AI HR tools, a document vault, e-signatures and an employee portal. Free to start.
